This season is the perfect time to get more organized. Spring cleaning is not reserved for the garage and backyard. You can also tidy your business. For example, rearrange the office, archive old or obsolete files, or revise your business plan — the list can become very daunting! Although getting organized can be quite a chore, emerging technology continues to make it easier than ever.
Smartphone Apps
Are you using your smartphone to its maximum potential? Whether you have an Android, Apple or Windows operating system, there is likely an app to cover your every need.
At the next fitness industry convention, put down the notepad. Instead, get out your phone. Take notes using a longtime, trusted favorite, Evernote. Jot down ideas, plan upcoming meetings or block off time for a trip. Importantly, Evernote allows you to prioritize tasks, which will help maintain the quest for systematic bliss.
If you prefer handwritten note taking, try out the app Note Taker. It gives the option to use modern features or virtually revisit your days of pen and pad. The handwritten note-taking selection eliminates the stress of looking for an important number written on the back of a napkin. Note Taker includes awesome advantages to help keep you from information misplacement. When on the go, if you prefer writing a quick note to typing, this is the app for you.
Most people use Outlook or Gmail for e-mail. As an alternative, integrate with fun apps like Acompli, CloudMagic and Mailbox for added benefits. These tools make the transition from desktop e-mail controls to mobile messaging seamless. Specifically, Acompli presents an exceptional option for busy business owners. One can access and send schedule availability with the simple tap of an icon in the message window. Insert potential meeting times before you hit send. This is a handy feature because it eliminates the pesky task of flipping between applications, thus saving time and decreasing double bookings.
Data Backup Platforms
Do you remember the frustrating days when you’d work all night on a project, then some maniacal whim of misfortune deletes the file? Well, those days are over. Easily and regularly backup your tablet, laptop or desktop to prevent file annihilation.
Keep data stored in the cloud using Backblaze or CrashPlan. These are two of the more popular services available for Apple users. For Android mobile devices, G Cloud Backup is the latest choice. The app secures your contacts, call logs, messages, music, videos and photos to a secure, cloud-based server. Every piece of irreplaceable data is safe from an unexpected drop in the sink or heartbreaking misplacement of your irredeemable gadget.
Backup systems are not only good for restoring needful data, but also keeping files organized. You can archive older information and classify them by year or subject. Do you have an e-mail box full of IHRSA correspondences from 1999 that you refuse to let go of? Backup past conversations to keep your inbox neat and running at optimal speed. Photos and pdfs can consume large amounts of space. Keep them in your backup manager for safe keeping and easy access.
Being organized is necessary for productivity. Use smartphone apps to make life exceedingly simple. Access files and schedule multiple meetings with just the push of a button. Data backup platforms give a much appreciated peace of mind. Make use of these suggested tools to get organized.
Terrell McTyer is the Marketing Monster of Affiliated Acceptance Corporation. He can be contacted at 573-374-9970, or by email at Terrell.McTyer@Affiliated.org.
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Rachel Zabonick-Chonko is the editor-in-chief of Club Solutions Magazine. She can be reached at rachel@peakemedia.com.
