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Running a successful business isn’t always easy. It takes a lot of time and dedication. What if you could have some work taken off your hands to allow extra time to help you focus on growing your business? You can, but only if you have a great club management software (CMS).

Your gym is growing and billing is getting out of hand. It’s time to stop manually entering payments every month— switch to an automated payment processing system. With an automated system, you can rest assured that you’re collecting the money owed from all members each month. Using a billing system that is Level 1 PCI compliant is imperative. This will ensure that your members’ personal information is protected in the event of a security breach.

Running an internet-based, user-friendly CMS alongside a secure payment processing system will improve efficiency and profits. Sure, your CMS should be user friendly, but what capabilities and features should it include? Electronic agreements, member management, employee management, point of sale and inventory management are just a few of the great features your club management system needs.

Throw away the pen and paper and switch to electronic agreements to save you time and money. Electronic agreements allow you to easily customize agreements and payment plans, and email them to members automatically. Managing a member’s account is even easier when it’s done electronically. You can store all of your member documents and update member information in real time. Prospects have the capability to sign up for a membership online, then when registered, members can easily manage their accounts.

A CMS that has employee management and employee portal capabilities will make setting and managing schedules even easier for owners and employees. Through the employee management tool, owners and managers can figure commissions, group employees by department and even set department-level security. From an employee perspective, you can view hours of availability, schedule appointments, view and print calendar schedules and much more.

A point of sale (POS) is crucial for a gym to have in order to purchase items and allow members to pay for services. A POS system within a CMS should allow employees to track petty cash, charge items to a member’s card on file, view and return items from previous sales and email receipts. Inventory management is connected with POS and makes managing inventory simple. This allows you to track vendors and unit costs, res-stock and adjust quantities on hand and print UPC labels for items.

With an in-depth CMS and secure payment processing system, you’ll find yourself being able to focus more on membership sales and retention to grow and improve your business.

Ali Adcock is the technical sales and marketing manager for ABC Financial. To learn more about payment processing and CMS contact ABC Financial at 800.622.6290.

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